Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

The Executive Assistant manages diverse, complex and confidential responsibilities for the Vice President of Marketing and Communications. Provides calendar and travel administrative assistance to the three Associate Vice Presidents of the Division. Provides office, budget and project management support and participates in special projects. Other duties as assigned.

30% - Essential - Executive Assistant Management: 
Coordinates and manages complex office administrative support. Tracks and maintains summary of action items and deliverables for VP; ensures tasks are assigned and completed. Prepares materials and agendas for meetings. Attends meetings as directed by VP and records/transcribes minutes at the VP's discretion. Coordinates with the President's Office and Board of Trustees (BOT) Office for the Executive Leadership Team (ELT) providing materials and ensuring information is communicated to the ELT on behalf of the VP. Reviews, answers and monitors follow up action steps on correspondence and meetings. Maintains highest level of discretion in dealing with sensitive situations and managing highly confidential information. Uses discernment to determine appropriate action for all communication mediums. Exercises sound judgment and counsel.
25% - Essential - Calendar and Travel Coordination: 
Coordinates all calendar requests, initiates meeting invites, and provides meeting materials for the VP.  Addresses meeting conflicts based on priority and discretion and clarifies meeting objectives to optimize VP's time. Initiates and arranges detailed travel (itineraries, lodging, flights, transportation, conference/event details etc.).  Prepares and submits expense reports for the VP. Provides calendar scheduling support (requests, invites) and travel arrangements for the three Associate Vice Presidents in the Division of Marketing and Communications.
25% - Essential - Budget Management: 
Monitors budget including tracking expenditures and providing reports as requested by the Vice President. Serves as approver for financial transactions representing the department. Assists with purchasing card reconciliation (receipts/documentation), travel reimbursement receipts and invoice submissions for VP and VP direct reports.
20% - Essential - Office and Project Management:
Develops, implements and administers departmental office systems and procedures. Interprets and communicates policies and processes. Uses project management techniques to manage and coordinate tasks associated with coordination of events, special projects and initiatives across the Division, serving as primary contact for location, travel arrangements, refreshments and/or meals. Assists with administrative activities and planning for the Division, including coordination of All Team meetings, staff training and collaboration days, and updating the Division organizational chart. Coordinates recruitment, hiring and onboarding for senior staff positions. Supervises student intern(s) to ensure the efficiency of daily operations in Trustee House. Receives/sorts/prioritizes/distributes mail and other incoming deliveries for Trustee House. Coordinates with Operations staff in monitoring and ordering supply inventory, maintaining facilities tasks and work order submissions. Maintains requests from the general public for information related to Clemson and provides items of donations for elementary and middle school functions; maintains files on these requests.

Education - Bachelor's Degree
Work Experience - 3+ years. Proven office administration and customer service skills. Solid working knowledge of office processes and business policy development and of related computer software. Experience managing a budget.

Work Experience - 5+ years. Experience managing multiple deadlines with frequent interruptions. Ability to work across teams and with a variety of projects and constituencies.

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
Supervises Student Workers only - Supervises Student workers only
BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.
No Budget Responsibilities - No fiscal responsibility for the department's budget.

100% - Communicate, converse, give direction, express oneself

No job description available

Standard Hours -: 37.5/week

Expected Salary Range: $ 46,655.00 - $ 70,000.00
 

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

November 6, 2024

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.