ADMINISTRATIVE COORDINATOR I - WATT FAMILY INNOVATION CENTER

Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

Plans, coordinates and performs administrative, business management or support service activities. Supervises student employees and serves as HR interface for these students.  Serves as primary room reservation and class registration coordinator. Other duties as assigned.

30% - Essential - Student Supervision:  
Supervises student employees at the Concierge Help Desk and in the Executive Suite.  Assigns daily tasks and coordinates special projects as needed.  Collects resumes, conduct interviews, manages and completes the hiring paperwork for students.  Manages HR paperwork for student staff including requests for payrate changes, hour changes, accounting codes and classification changes for students.  Oversees orientation for all Center student employees and interns.  Attends HR training to stay current on all University HR procedures.  Manages building access and confidentiality agreements for students.
25% - Essential - Room and Registration Coordinator:  
Schedules fall, spring, and summer classes hosted in the Watt Center in Banner. Coordinates with the Associate Director Academics assignment of class space in the Center.  Serves as primary point of contact for Center class space allocation.  Works with multiple stakeholders to coordinate scheduling for Center activities to include: classes, group meetings, workshops, for faculty, staff & students, outside events.  Creates and enters Center specific courses into the Banner system.  Attends trainings to learn and stay current on University Registration procedures. Communicates with the faculty member and registration coordinator when the courses have been assigned.  Manages Center space reservation system (currently Libcal) and trains student employees to assist.
20% - Essential - Administrative Support:  
Serves as the primary point of contact for the Office of the Executive Director. Provides administrative support for effective coordination of the Executive Director and Associate Director activities.  Serves as the administrative liaison, communicating directly and on behalf of the Director with administrative, academic, staff and other programmatic initiatives.  Supports major social management and academic events, provides research, and works on special projects as needed.  Composes and prepares confidential correspondence.  Provides oversight and coordination for external meetings and follow-up activities. Provides support and coordination of the Director's activities associated with operations of the Center with accuracy and confidentiality.
20% - Essential - Office Management & WFIC Support:  
Manages all office supplies for the Center. Organizes and manages parking, security and catering for meetings, workshops and visiting guests.  Coordinates with the Building Security Coordinator.  Serves as the point of contact for all Center events. Coordinates and works with the Associate Directors to develop policies and procedures for administration of the center and the center's programs.  Ensures compliance of laws, rules and regulations applicable to the center.
5% - Essential - Communication, Development, Outreach:  
Works with Marketing Publications and Public Relations to ensure that all information about the Center's activities are current.  Reviews and approves written communications prior to dissemination including Center events and related activities.  Coordinates Center tours.  Coordinates with Center leadership to review tour requests, assigns tour guides, communicates information to the tour group, and creates handout packets for Center staff to provide to tour groups.  Coordinates staff and partner meetings as needed.

Education -  High School or Equivalent - and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience. 

Education - Bachelor's Degree - Business Administration, Communications or related area.

Work Experience - 3+ years relevant experience. 

Certifications - Certified Clemson Registration Coordinator

JOB KNOWLEDGE
Comprehensive Job Knowledge - Comprehensive knowledge of theories and practices and ability to use in complex, difficult and/or unprecedented situations
SUPERVISORY RESPONSIBILITIES
Supervises Student Workers only - Supervises Student workers only
BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.

   Sit (stationary position) for prolonged period
   Walk or move about
   Communicate, converse, give direction, express oneself
   Recognize or inspect visually
   Extends hands or arms in any direction
   Perceive, observe, clarity of vision

   No Work Conditions

Standard Hours: 37.5

Anticipated Hiring Range: $39,000.00 - $53,017.00
 

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

December 16, 2024

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.