ADMINISTRATIVE COORDINATOR

Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

Clemson University's University Development Team, is looking for an Administrative Coordinator to fulfill the following duties:

• Manages a variety of complex administrative duties in support of the development efforts and activities for the assigned team and Development Officers (DO's) within the University Development Team (UDT). 
   
• Performs other duties as assigned.

40% - Essential - Complex Administrative Support: 
Provides detailed & efficient support with a variety of projects & tasks for the assigned group of development professionals including an Executive Director of Development. Maintains dynamic calendars via Outlook for multiple development professionals on assigned team. Prepares meeting materials & coordinates meetings with various partners across the campus and with external donors and alumni. Manage data integrity and timely entry of data into CADENCE database. Generates accurate reporting using various databases and technology platforms.
20% - Essential - Finance & Travel Management:  
Coordinates business related travel arrangements for assigned team members. Compiles receipts, invoices, and other documentation to prepare reimbursements for processing via Concur. Advises team members on proper procedures and allowable charges for travel based on University and Clemson University Foundation policies. Liaises between fiscal analyst and development officers to track expenses and ensure expenses are within budget. Receives and processes checks in accordance with CU Foundation guidelines.
20% - Essential - Event & Engagement Oversight: 
Provides logistical support and coordinates invitation and RSVP processes, briefing materials and biographical information for attendees, day-of event support, etc. for a variety of events and donor engagement activities. Prepares and coordinates itineraries donor visits,  prospective student visits, and other donor cultivation activities as necessary.
20% - Essential - Team Operations & Communications:
Prepares and coordinates mailings & donor correspondence. Board meeting coordination & logistical support, as necessary. Supports the stewardship efforts for key donors in collaboration with donor relations team member.  Provides excellent customer service & professional communication.

Education -  High School or Equivalent

Work Experience -  2+ years administrative & office management 

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.

Sit (stationary position) for prolonged period
Walk or move about
Communicate, converse, give direction, express oneself

Standard Hours: 37.5/week

Expected Salary Range: $ 38,985.00 - $ 48,000.00
 

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

November 20, 2024 @ 11:59 PM

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.